Community Behavioral Standards
Community Behavioral Standards are based on a concern for and acceptance of responsibility to educate those living in the University’s residence halls/apartment complexes. This process is a collaborative effort between Housing & Residential Life, our staff, and residents. It is a system that is built upon a respect for the rights and the responsibilities of all parties. These standards are incorporated into the regulations developed for and published by individual residential units. They acknowledge the rights and responsibilities needed to foster inclusive and engaged community living experiences.
These standards are intended to ensure a respectful community for all residents and guests so community members:
1. Develop acceptance and tolerance for differences that do not produce detrimental effects within the residential community.
2. Modify behavior that is or may be harmful to others or destructive to property belonging to other residents, their guests, or the University community.
3. Hold their peers responsible for their behavior with a primary emphasis on an educational resolution of complaints against individuals. There is also an understanding that violations can occur that are so detrimental to the community that the housing contract of a resident may be suspended or terminated in order to maintain a respectful residential environment.
4. Continue the development of residents with the understanding that development is:
(a) Continuous—requiring continuing, appropriate enforcement of the Community Behavioral Standards as defined on this webpage as well as individual hall/apartment complex regulations;
(b) Consistent—requiring a reasonable effort to maintain the regular enforcement of standards throughout the residential communities. When violations occur, there must be reasonably consistent and appropriate use of sanctions for those residents who are found responsible for violations;
(c) Influenced by the environment—requiring immediate definition of standards through the specific regulations by Community Advisor (CA) staff at initial house/floor meetings and by staff and residents who work and live with students.
Ensuring the integrity of our standards is the shared responsibility of the following people:
Each resident needs to accept responsibility for informing their residential peers of the effect of their behavior on themselves and the rest of the community.
A resident who is responsible for a violation of standards needs to accept responsibility for their actions and engage in appropriate behavioral changes.
Staff of each residence hall/apartment complex needs to ensure fair and impartial enforcement of standards for all members of the community and report promptly and accurately all alleged violations.
Residence Directors (RDs) and/or Assistant Residence Directors (ARDs) needs to ensure prompt investigation and fair and impartial informal resolution (administrative conference) to resolve complaints, provide sanctions when appropriate, and supervise staff to ensure that standards are appropriately, consistently, and fairly enforced.
Hearing Officers and the Student Conduct Board members need to be well-trained to ensure that due process is provided, that residents appearing before the board are heard fairly, and that appropriate sanctions are imposed when responsibility is determined.
The Coordinator of Student Conduct needs to diligently oversee the operation of the conduct system, train staff and Student Conduct Board members in their roles and responsibilities as part of the conduct system, fairly allege violations of individuals through complaints, and review the resulting decisions, holding staff accountable for their actions in this area.
The philosophy of this system places primary emphasis on an educational and developmental process. An increased understanding of self and others and a positive change in behavior is the ultimate desired outcome.
Community Behavioral Standards
Listed below are the current Community Behavioral Standards. Please note they are subject to change. When changes are made to these regulations, the changes are published and shared with students who live in University housing.
For the comfort of all residents, pets (animals) are not permitted within the residence halls/apartment communities. Fish in aquariums (10 gallons or less), certified service animals, and Assistance Animals approved through the Disability Resource Center are the only exceptions. Guests of residents may not bring animals into any residence hall or apartment community, with the exception of service animals.
You may not possess guns, ammunition, or any other weapons (including, but not limited to, knives, darts, BB/pellet guns, bow and arrows, paintball guns, airsoft guns, mace spray, and swords or any blade longer than 4 inches) anywhere on University housing premises.
3. Gambling and Games of Chance
Gambling or activities involving the use or exchange of money during or at the close of playing a game is strictly prohibited within residence halls, University apartments, or on apartment patios or balconies. This includes sports pools, entertainment pools, online gambling using the University’s network, etc.
4. Electrical Appliances
Residence hall rooms are not wired to support the use of large electrical appliances (air conditioners or large fridges). All appliances brought to campus must be in good working order. Please be sure not to overload the electrical outlets with adaptors or extension cords (all extension cords must be UL approved).
a. Residents may use electrical appliances in residence halls if the appliance does not have an open heating element, use grease or cooking oil, or have an open flame. Appliances with automatic turn-off timers are highly encouraged. Items that are not allowed include, but are not limited to: electric grills/griddles, hot plates and toaster ovens. Apartment buildings (University Village, Yudof, Keeler Apartments, Radius Apartments, and Wilkins) may use the items listed above in the designated kitchen area only.
b. Students may bring one (1) refrigerator per residence hall room. The refrigerators must be 4.3 cubic feet or smaller. Students may also bring one (1) microwave oven per room. The microwave must use no more than 700 watts. Extension cords must be UL approved. No other major appliances, including air conditioners or dishwasher units, are permitted in any hall.
Residence hall rooms are not equipped for students to safely and sanitarily cook. For the safety of all students, cooking is NOT permitted in residence hall rooms. Cooking is permitted only in University-designated kitchen areas (e.g., apartment kitchens in Yudof Hall, Wilkins Hall, University Village, Keeler Apartments, Radius Apartments) or residence hall kitchenettes.
To create a healthier, cleaner, and more inclusive environment for everyone, smoking any substance or creating smoke is not permitted in resident rooms or apartments. Smoking any substance or creating smoke is also prohibited on apartment patios, apartment balconies, and/or public areas within residence halls and apartments. This includes electronic cigarettes, vaporizers, and tobacco. Smoking and tobacco use is not allowed on the University of Minnesota campus. For more information, review the Share the Air policy here.
7. Fire Hazard
a. For the safety of all students living in our halls and apartments, it is prohibited to have open flames or other materials that constitute fire hazards on University housing property including candles, candle warmers, incense, or other materials (such as live, fresh-cut evergreen trees and wreaths). Any candles or incense found may be confiscated or destroyed. Residence Life staff will not store these items for you. Motorized vehicles (e.g., mopeds, motorcycles, hoverboards, etc.) may not be brought through or stored within the residence halls/apartments or on apartment patios and balconies.
b. Hookahs or any smoking paraphernalia that has the potential for an open flame are not permitted in the residence halls/apartments or on apartment patios and balconies.
c. Due to hazardous materials in various lighting devices, the potential for fire, and chemical safety hazards, the following items are not allowed: halogen lamps, torchiere lamps, neon lighting, black lights, strobe lights, and lava lamps. Lighting fixtures and devices must be UL listed, in good working condition per original manufacturing, and of no greater than 75 watts.
d. Due to potential for fire, concealed extension cords and multiple-outlet adaptors are also prohibited. Residents may possess multiple strip outlets that are fused with at least 14-gauge wire, are UL approved, and are grounded.
e. In the event of a building alarm, the Minneapolis and St. Paul fire departments cannot begin their job until everyone is out of the building. Failure to leave the building promptly puts others at risk. In compliance with Minnesota State Fire Code and state law, everyone is required to leave the building in the event of a building alarm.
8. Keys, Fobs and UCards
All HRL-provided keys or key fobs from University Village or Radius Apartments are the property of the University of Minnesota, and building authorization is granted to residents on their UCard/fob. Unauthorized use, possession, duplication, or tampering of HRL locks/keys/fobs/UCard access/meals is prohibited. Residents are strongly encouraged to keep their keys and UCard/fob with them at all times. Residents may not lend their key or UCard to any other individual for the purpose of allowing that person to enter the residence hall, room, or apartment unescorted.
Residents who are locked out of their room or apartment may borrow a temporary key from the Information Desk for 15 minutes. The key must be returned promptly to avoid a replacement fee. If a key has been lost or stolen, it must be reported to the Information Desk immediately for the security of the student’s room. A replacement fee will be charged for the key and to re-core the lock on the door. Radius Apartments residents may gain access to their space by contacting the CA on duty or Information Desk.
All keys/fobs must be returned upon checkout. The contract holder is responsible for the replacement costs for the core and key for any unreturned room key.
9. Damage & Vandalism
The physical environment in our residence halls and apartment communities is for the benefit of all residents. Damage and vandalism affect everyone through increased rates and a loss of facility use. Vandalizing, damaging, or destroying University property, or the property of students living in the hall, is prohibited.
Items may not be affixed to the external structure of halls or apartments, including apartment patios. Items may not be affixed to or hung from apartment balconies. The use of nails is not permitted in rooms or apartments.
Residents will be held accountable for the cost of damage or vandalism through Housing & Residential Life’s student conduct process. Residents are also responsible for any damage or vandalism their guests may commit.
Fees will be charged to your University account for damages that occur in your room/apartment. Fees may also be charged for any excessive clean up, repair, or replacement required due to student behavior (e.g., removing screens from windows, damaged or removed facility signage, holes in walls, or bodily fluid clean up) in common spaces like residential corridors, lounges, study spaces, etc.
Due to potential for injury or damage, playing sports on patios and balconies, in public areas, or in hallways is not allowed in the residence halls or University apartment communities. This includes, but is not limited to, in-line skating, skateboarding, and bicycle riding. Throwing, kicking, or hitting any type of object, including, but not limited to, soccer balls, footballs, nerf balls, and darts, is prohibited. Due to the potential for injury and damage, sports, including but not limited to, soccer, Frisbee, golf, and Frisbee golf, are not permitted in outdoor residential courtyard areas.
Tampering with any mechanical or electrical unit within residence halls or apartments is not permitted. Specifically, you must not tamper with or use without authorization any part of a residence hall/apartment complex elevator system; hall/apartment locking systems; life safety equipment including, but not limited to, smoke alarms, fire alarm mechanisms, fire sprinkler mechanisms, and life safety signage (e.g., exit signs); refrigeration; heating; cooling; or computer/ethernet jack and cable connections.
Tampering with computers, including, but not limited to, the following, is prohibited:
a. unauthorized entry into a file to use, read, or change the contents or for any other purpose
b. unauthorized transfer of a file (e.g., music, videos, media using peer-to-peer software)
c. unauthorized alteration of a system configuration
d. unauthorized use of another individual’s identification or password
e. use of computing facilities or networks to interfere with the work of another student, faculty member, or University official
f. use of computing facilities or networks to engage in disorderly conduct as defined in Regulation 15, including violation of copyright law
g. use of computing facilities or networks in ways that interfere with the normal operation of residential community or University computing systems (e.g., personal wireless routers or wireless printers).
Housing & Residential Life views the halls and apartments as a home and is protective of resident privacy. Soliciting or conducting business in a residence hall/apartment complex, including from within your residence hall room/apartment unit, is not permitted. This includes approaching students with product(s), sliding information under doors, stopping students in the hall/apartment way, calling students, etc. Students are also prohibited from conducting business on University computers, internet, or telephone systems.
Explosive devices are not allowed in residence halls/University apartments, on patios and balconies, or on surrounding grounds. Possession, use, or distribution of fireworks (firecrackers, smoke bombs, sparklers, etc.), or any explosive/combustible material will constitute a safety or fire hazard.
14. Quiet/Courtesy Hours
All residents deserve an environment in which to study, sleep, and socialize comfortably – and everyone has a different schedule. Courtesy Hours are always in effect and mean that no noise coming from your room or apartment should be significantly disturbing or have the potential to significantly disturb other residents. Noise levels must also comply with agreed upon or published and posted policies created within each room/apartment, and in each community. Amplified sound, instruments, equipment, and groups of people should all be monitored to be at a reasonable level. Any request made by other residents to reduce or stop noise during courtesy hours should be followed immediately.
Quiet hours are in effect to give students reliable times to sleep and study. While quiet hours are in effect, no one should be able to hear noise outside of the room, apartment, or study area.
Quiet Hours are:
Sunday – Thursday, 11pm – 7am
Friday – Saturday, 1am – 9am
Residents can always address noise-related requests on their own. During Quiet Hours, hall staff can be reached by calling the CA on duty or the Information Desk to assist with quiet hour violations.
All residents and visitors are expected to adhere to Quiet Hours and Courtesy Hours. Residents are responsible for the actions of their guests.
15. Disorderly Conduct
Disorderly conduct within or immediately surrounding residence halls/University apartments disrupts our community and is not permitted. Residents will be responsible for guest behaviors. Behavior that causes harm, alarm, or disturbance is prohibited and further outlined below:
a. Harm to Others/Self: engaging in conduct that endangers the physical and/or mental health, safety, or welfare of another person. This includes, but is not limited to, physical assaults, threatening, stalking, harassing, intimidating, brawling, fighting, or domestic/relationship violence;
b. Pranks: engaging in prank activities;
c. Public Disturbance/Disruptive Behavior: engaging in conduct that incites or threatens to incite a breach of the peace; breaching the peace; or obstructing or disrupting the normal operations of the University and infringing on the rights of others, including disrupting the living or learning environment;
d. Threats: making threats of harm directed at others or at self;
e. Bullying: aggressive behavior directed at another person, either in person or through electronic means, that causes stress or harm and is repeated over time, including but not limited to assaulting, defaming, terrorizing, making obscene gestures, or invading privacy;
f. Sexual Misconduct. See Board of Regents Policy: Student Conduct Code, Section IV., Subd. 8.; and Administrative Policy: Sexual Assault, Stalking, Relationship Violence; or
h. Other discriminatory harassment: engaging in unwelcome conduct against a person on the basis of that person’s race, ethnicity, or other protected status, which has the purpose or effect of unreasonably interfering with the person’s academic performance or participation in University programs, or creates a hostile, intimidating, or offensive learning or living environment.
16. Illegal Entry/Exit
Entering or exiting illegally, improperly, without authorization, or during non-contract periods without proper permission, your or another resident’s room/apartment or any room/apartment or facility that you are not authorized to enter/exit, including alarmed exit doors, through apartment patio doors, or through any windows, is not allowed. Prying open any residential hall/apartment door using excessive force (rather than utilizing one's key or fob) is strictly prohibited. Propping emergency exit doors without authorization is not allowed. Nonresident guests are prohibited from using residence hall/apartment complex laundry facilities. Residents will be held responsible for their guests’ behavior if they utilize these facilities.
17. Illegal Possession/Theft
It is prohibited for residents in the hall/apartments to possess without authorization, goods belonging to other residents or the residence hall/apartments (e.g., lounge furniture), including building signage (e.g., fire exit signs), dining center dishes and food items not designated as a carryout item by dining services.
18. Controlled Substances
a. The possession and consumption of controlled substances and being in the presence of, or being under the influence of, controlled substances (e.g., illegal drugs, drug paraphernalia such as bongs, pipes, etc.) is strictly prohibited and may result in termination of residence hall/apartment complex contract. This excludes the use of controlled pharmaceuticals when prescribed by a medical professional and consumed in a manner consistent with their directives.
b. The odor of marijuana or any other controlled substance is sufficient to warrant an alleged violation of this policy.
19. Failure to Comply
a. Failing/refusing to correctly identify yourself or your guests is prohibited.
b. Failure to comply with the directives of University officials and their authorized agents acting in the performance and scope of their duties, including the directives of Community Advisors, Residence Directors (RD), Assistant Residence Directors (ARD), Administrative and Facilities staff, University staff, or law enforcement official(s), or another resident is prohibited.
c. Failure to complete or adhere to sanctions resulting from a student conduct process outcome will be considered failure to comply. Sanction reviews will be completed each month by the RD/ARD. If you are found in violation, additional sanctions may be added.
d. Providing false information or obstructing an investigation is strictly prohibited.
e. Failure to return hall property on time (e.g. Information Desk items/equipment) will result in alleged violations of this policy.
Any person involved in an incident who is not an assigned occupant of the apartment, room or suite space where the incident occurred will be deemed a “guest." Guests who are also residents in University housing will be directly held responsible for their behavior by Housing & Residential Life.
a. Students are responsible for all activities occurring in their residence hall/apartment complex rooms and shared living spaces, where applicable. Therefore, students are expected to properly secure their living area(s) at all times (by locking room/apartment doors when no one is in the space, for example). All assigned occupants of a room, suite, or apartment may be subject to the same behavioral response as the actual violators, which includes sanctions received if found responsible for violation(s).
b. Students are responsible for ensuring that all guests know and behave consistently with HRL's Community Behavioral Standards. Students are personally and financially responsible for the actions of their guest(s) while in the hall/apartment community.
c. Overnight guests must be students currently enrolled in classes on the University of Minnesota Twin Cities campus. All overnight guests must be in possession of their UCard while in the residential community. Non-student overnight guests are prohibited, with the sole exception of circumstances where an imminent threat to the health and/or safety of a resident or guest is indicated. Overnight guests are permitted for no more than three (3) consecutive nights or twelve (12) nights per semester.
d. All guests must be escorted at all times and should not be unaccompanied in the room/apartment without prior approval of the roommate(s).
e. All overnight guests in the residence hall/apartment complex must be sixteen (16) years of age or older. In incidents (including but not limited to policy violations, medical emergencies, and/or incidents of sexual misconduct) involving non-resident guests under the age of 18 in on-campus communities, police will be called to respond to the incident.
f. Guests who are found to repeatedly violate Housing & Residential Life policy my be restricted from HRL facilities. Guests may be asked to leave at any time.
g. Housing & Residential Life reserves the right to restrict guest access to facilities due to safety concerns or if significant campus/community events require a higher level of security for our facilities.
a. Possessing, consuming, or being in the presence of alcoholic beverages is not permitted by any individuals in 17th Avenue Hall, Bailey Hall, Centennial Hall, Comstock Hall, Frontier Hall, Middlebrook Hall, Pioneer Hall, Sanford Hall, or Territorial Hall, even if such persons are 21 years or older.
b. Possessing, consuming, or being in the presence of alcohol under the age of 21 is strictly prohibited. The possession or use of alcohol is permitted in Keeler Apartments, Radius Apartments, Wilkins Hall, and Yudof Hall ONLY by residents who are 21 years of age or older.
c. Residents or guests of legal drinking age may not possess, consume, or provide alcoholic beverages if any resident of that room/apartment is not of legal drinking age or if any person under the age of 21 is present in the room.
d. Possessing, providing, or consuming alcohol in common areas of a residence hall or apartment facility is not permitted.
e. Purchasing, providing, or serving alcohol to or for an underage person is prohibited.
f. Being intoxicated to the point where state law remands you into custody is strictly prohibited.
g. Being under the influence of alcohol under the age of 21, as demonstrated through one’s actions, behaviors or the results of a blood-alcohol content reading is strictly prohibited.
h. Possessing, providing, or serving large quantities or “Common Source” quantities of alcohol (kegs, party balls, beer bongs, punch bowls, boxes of wine, etc.), or creating or participating in drinking games is not permitted in the residence halls or apartment complexes.
i. Possession of empty alcohol containers is prohibited.
22. Other Violations
To violate the Student Conduct Code, Board of Regents policies, or any local, state or federal law within the residence halls/University apartments, or at any housing sponsored event off campus is prohibited.
23. Posted Regulations
To violate published and posted individual residence hall/University apartment specifications and regulations or stated contract conditions is not permitted.
a. Adherence to maximum occupancy signage on public spaces such as lounges, elevators, game rooms, computer centers, etc., is expected. Entering a space already at maximum capacity is prohibited.
b. Click here to view building amenity regulations for Radius Apartments. Failure to comply with these regulations is prohibited.
24. Persistent or Recurring Behavior
Persistent or recurring behavior that violates any of our Community Behavioral Standards may impact your continued residential status.
Loitering in residence hall/apartment complex entryways or lobby areas or blocking entry or exits is strictly prohibited. Residents may not assemble in lobby areas or on apartment patios/balconies, as such assembly may constitute a fire, health, or safety hazard.
26. Riot Policy
University of Minnesota students are prohibited from inciting or participating in a riot on campus, in areas in proximity to campus, or in a location where a riot occurs in response to a University-sponsored event. Violations of this policy may result in disciplinary sanctions up to and including expulsion.
Hazing is any method or activity on Residential Life property or in connection with any Residential Life-related group that endangers the mental or physical health or safety of an individual (including, without limitation, an act intended to cause personal degradation or humiliation). Students are prohibited from engaging in this behavior.
Any group of students acting together may be considered an organization for purposes of this section whether or not they are officially recognized. Neither the express or implied consent of a victim of hazing, nor the lack of active participation while hazing is going on is a defense.
Apathy or acquiescence in the presence of hazing is not a neutral act, and is also a violation of this section.
28. Community Living Standards
Housing & Residential Life is committed to cultivating a positive learning community. As such, each community member must actively partner to ensure their community is conducive to a safe, inclusive, and developmental environment. Residents should commit to this philosophy by adhering to some general standards of engagement with others. Specifically, residents will not partake in actions that impede a roommate’s ability to occupy a space or room. Residents will not infringe on the rights of other community members or avert others from experiencing a safe and respectful community living environment.
29. Caring for Approved Support Animals
Failing to abide by Support Animal Resident Responsibilities as outlined and agreed to during the Disability Resource Center’s verification process impacts not only the animal but the surrounding residential community and any roommates assigned to your space. Complaints about, or observance of, any behaviors that violate this agreement may result in a violation of this policy. Any violation of this policy may result in the removal of the animal from the residential community.
30. Health & Safety
Residents and guests are prohibited from behaviors that create a health or safety hazard within the residential community. These behaviors include, but are not limited to, unhygienic room conditions sufficient to attract pests or cause long-term damage to the facility, the presence of unmanaged bodily fluids in student rooms, and sinks that are clogged and unusable due to poor cleaning.
31. Maximum Occupancy
At no time may room occupancy exceed three times (3x) the number of assigned residents for that room. For instance, if there are two residents assigned to a space, the maximum occupancy is six individuals. Students residing in singles may have up to 3 people in their room. This includes common spaces within residence hall suites.
The maximum occupancy for all apartments is ten (10). This includes shared apartment spaces such as living rooms, hallways, bathrooms, and balconies. There may be no more than ten (10) individuals occupying any space within an apartment at any given time.
Statement on Alcohol and Other Drug Policy
Housing & Residential Life is committed to sustaining an academic environment that promotes the health, safety, and well-being of all members of our community. As a department, we recognize the misuse and abuse of alcohol and the use of illicit drugs poses a threat to our community as well as the educational mission of the University of Minnesota. While we respect the individual freedom of our community members, that freedom comes with an expectation that members of our community will act responsibly and that their behaviors will not endanger their lives or the lives of others. As a department, we believe that substance use is not an acceptable excuse for behavior that violates community standards. As a result, we seek to provide an environment free from the detrimental effects of alcohol and drugs.
We realize that some individuals may decide to use substances in violation of Housing & Residential Life’s Community Behavioral Standards, the Student Conduct Code, and state and federal law. Should you choose to do so, we urge you to act responsibly. Be aware of your surroundings, your personal health and safety, and the impact that your choice will have on other individuals, neighborhoods, and the overall community. If you decide to use these substances, be prepared to take responsibility for your behavior, as Housing & Residential Life and the University will hold you accountable. You may also face potential legal consequences imposed by the City of Minneapolis/Hennepin County, the City of St. Paul/Ramsey County, or the State of Minnesota.
Help Your Neighbor: Medical Amnesty for Alcohol-Related Health Emergencies
Acute intoxication is a serious matter. It is the cause of numerous injuries and deaths across the United States every year. If you see another student or member of the University community who is in need of medical care and support related to the consumption of alcohol or other substances, seek help immediately by calling 911. If the emergency happens in the residential community, contact UMPD by calling 911 and alert the Community Advisor on duty in the building.
The University of Minnesota's Student Conduct Code and Housing & Residential Life's Community Behavioral Standards are aligned with Minnesota's Medical Amnesty statutes in both spirit and substance. This means that Housing & Residential Life will not apply disciplinary sanctions for underage possession and consumption of alcohol if a student contacts a 911 operator to report that they or another student is in need of medical assistance for an immediate health or safety concern. To be eligible for Medical Amnesty under state law and institutional policy, the following conditions must apply:
- The student who initiates contact must be the first person to make such a report;
- This student must provide a name and contact information;
- This student must remain on the scene until assistance arrives; and
- This student, the individual in need of care, and any other helpers must cooperate with authorities.
The student who receives medical assistance and up to two "helpers" acting in concert with the student initiating contact with a 911 operator shall also be immune from disciplinary sanctions.
Because Housing & Residential Life recognizes the potential application of disciplinary sanctions could deter students from seeking medical attention for themselves or others, we will apply Medical Amnesty when the above conditions are met. However, a student requiring emergency evaluation or treatment at a medical facility may be required to complete an alcohol assessment or education program. This is not considered a disciplinary response, but rather an educational intervention aimed at reducing the harmful effects of alcohol use on the individual student and their residential community.
Please remember that whether alcohol is involved or not, Gophers are active bystanders. Help keep each other safe by visiting stepup.umn.edu.
The Residential Life conduct system has jurisdiction over any and all violations that occur in our University housing communities and apartment complexes. This jurisdiction includes violations that occur in the buildings, on property owned or operated by University housing, or that occur using University housing technology. This also includes violations occurring in our buildings that we learn of through online evidence from blogs, apps or social networking websites. When a staff member, resident, or any community member observes what they believe is a violation of Community Behavioral Standards, they will complete an Incident Report (IR) describing the behavior observed. Residence hall/apartment complex staff will identify themselves, communicate what behavior has been observed that may be a policy violation, ensure that the behavior has ceased, and request identification from all present. If you find yourself in such a position, you should remember two things:
Don’t panic. The conduct system is an educational process and is very protective of your rights.
Always cooperate. Produce your U Card or state ID immediately upon request.
When an IR is written, it will include the details of what the writer observed while the incident is being confronted. Each individual involved in the incident has the right to complete an IR giving his or her perspective. The RD/ARD then reviews the IR and acts upon it, if deemed appropriate. If the University of Minnesota Police Department (UMPD) officers are present at an incident, a police report may be generated and shared with Housing & Residential Life. In these instances, the UMPD report will be reviewed alongside all Incident Reports.
A Resident's Options
If a Housing & Residential Life professional staff member, after reviewing the incident reports and/or police reports, determines that our Community Behavioral Standards have allegedly been violated, you will receive a notification letter describing the alleged violation(s). You will be asked to attend an Administrative Conference with the RD/ARD to attempt to informally resolve the matter. Should you wish to dispute the decision made during the informal resolution, you may request a subsequent formal hearing with a board of your peers or the Coordinator of Student Conduct.
Administrative Conference (Informal Resolution)
The administrative conference takes much less time and preparation than a formal hearing. Additionally, an administrative conference can feel less stressful and allow students to acknowledge mistakes they may have made with minimal negative attention. It allows for a candid, educational conversation with a professional staff member who can either dismiss the charges if inaccurate or help challenge the student to take responsibility for their actions and, when charges are accurate, learn how to better live within a community.
During an administrative conference, you will meet with the RD/ARD to review the incident reports and discuss the incident. You will be asked if you are responsible for the alleged violation and be given the opportunity to discuss your perspective on the incident. Based on the information presented, the RD/ARD will make a decision. If you are found responsible, a sanction(s) will be imposed. An administrative conference can be advantageous to students for several reasons.
In accepting the outcome of an administrative conference, a student is agreeing to informally resolve the allegation without going through the full disciplinary process. Because of its fair, non-threatening, and educational manner, the administrative conference is frequently used by students to resolve complaints. As this is an informal resolution process, the student has the option to accept or reject the decision. If a student chooses to decline the decision, that student must do so in writing within three business days of receiving a decision. If a student does not request a formal resolution within three business days, the administrative conference resolution becomes official. Should the student wish to have a formal hearing, the written request form for a formal hearing can be obtained from your RD/ARD and must be presented to the RD/ARD, who will then forward the request to the Coordinator of Student Conduct.
An accused student may request a formal hearing at any time in the student conduct process. Generally, a student only requests a hearing when the student and RD/ARD cannot reach agreement about the facts or severity of an incident and, therefore, cannot informally resolve the incident. A hearing must be conducted as part of the formal resolution. Whenever possible, a Student Conduct Board serves as the hearing body in formal hearings. When a Student Conduct Board is not available, the Coordinator of Student Conduct or designee serves as the hearing officer. The Student Conduct Board or Coordinator of Student Conduct strive to complete hearings within two weeks of the student’s request for a hearing, (not including periods when the University is not in session). The Student Conduct Board will not hear cases the first four weeks of school, over breaks, or during finals week.
Student Conduct Board (SCB) Hearing
The Student Conduct Board (SCB) is a peer board that will resolve a complaint against a resident in a structured setting that permits the full presentation of evidence and witnesses. This educational and developmental process will permit discussion of the alleged behaviors and enable the board to arrive at a decision beneficial to the resident and the residential community.
Hearings are formal and are recorded to provide an accurate and complete record should an appeal be filed. The “Complainant” (presenter) for each case is usually the RD/ARD. The “Respondent” (resident) has the opportunity to present evidence and witness(es). Both parties and the board will have the opportunity to question evidence and testimony of witness(es). All hearings are confidential and all notes made during any meeting will be given to the Coordinator of Student Conduct.
The board will decide, In a closed deliberative session, whether the resident is responsible or not responsible for the allegations based on a preponderance of evidence and by a majority vote. Any sanctions (described in "Disciplinary Sanctions") may be imposed by the board and will be decided by majority vote.
A procedural advisor/advocate for the accused resident is permitted. The procedural advisor’s role is to provide support and advice during a formal hearing. Advisors/advocates for residents may present evidence for the resident, but the resident is expected to speak on his/her own behalf for any questions directed toward him/her. An attorney cannot serve as advisor in Conduct Board hearings. At any time during the hearing, should either the Conduct Board or the advisor/advocate make a determination that the meeting is becoming too adversarial, and consequently not meeting the inteded goals of an educational/developmental process; either party may adjourn the meeting and refer the complaint to the Coordinator of Student Conduct for resolution. If necessary, a language interpreter or interpreter for the hearing impaired can assist the resident.
Appeal to Provost’s Office
If a resident is not satisfied with the process or outcome of a formal hearing, an appeal may be filed. To appeal a disciplinary decision, a student found to have violated Housing & Residential Life’s Community Behavioral Standards must submit a notice of appeal to the Provost’s Appeal Secretary within five (5) weekdays of receipt of the original disciplinary decision. [Address: Provost's Appeal Secretary, 234 Morrill Hall, 100 Church Street, SE, Minneapolis, MN 55455.] The student would then be provided with an additional five (5) weekdays for submission to the Provost’s Appeal Secretary of a written statement specifically identifying the ground(s) for the appeal, explaining why the ground(s) for appeal are met, and providing any supporting documentation.
Case Referrals to the Office for Community Standards
Some complaints of an extremely serious manner are forwarded to the Office for Community Standards (OCS) for adjudication rather than going through process outlined above. These cases will be forwarded to OCS at 211 Appleby Hall, 128 Pleasant St. SE, Minneapolis, MN 55455; (office: 612-624-6073) (fax: 612-626-2298). If such a referral is made, you can expect to receive a communication from OCS to notify you that alleged violation(s) of the Student Conduct Code are pending. You should read that communication carefully and comply with all instructions therein.
The Family Education Rights and Privacy Act (FERPA) allows universities to notify family members when students violate student conduct codes pertaining to the use or possession of alcohol or a controlled substance. The University of Minnesota respects student rights to privacy. However, we may exercise our right to notify family members when our policies regarding to use and possession of alcohol or other controlled substances are violated. Notification will typically occur when a student is hospitalized for alcohol/substance use, is sent to detoxification, or has repeated alcohol/substance violations that may impact their success at the University. The student will be informed and consulted with prior to notification of the family.
A Student’s Right to Due Process
Whenever you are accused of violating Housing & Residential Life's Community Behavioral Standards, you have the following rights:
- Notification of exact nature of the complaint, time, date, and place of hearing
- Knowledge of complaintant's identity
- Information about the range of possible sanctions
- Presumption of innocence unless responsibility can be established by a preponderance of evidence
- A timely hearing
- A hearing body of peers, when available
- Option to have a procedural advisor during the formal hearing
- Opportunity to question adverse testimony during the formal hearing
- Opportunity to present your case, including the personal or written testimony of witnesses on your behalf
- Formal notification of the decision made and resulting sanctions, if applicable
- In a 'found responsible' decision, notification of the appeals procedure.
Your room/apartment is considered private, and the residence hall/apartment staff may not enter it without your consent unless there is reasonable cause. Instances where hall/apartment staff may enter your space include: (1) for prearranged health and safety checks, maintenance, or repair; (2) to turn off electrical devices e.g., alarm, radio, TV; (3) in case of emergency; (4) when there is a clear and present indication that a crime is being committed; or (5) when University regulations are being violated.
When a staff member enters your room to protect University property or under unusual circumstances, they must leave a notification of entry stating who was in the room and when. Such notification will not be left if you request that work be done or for normal periodic service requirements (e.g., by the Department of Environmental Health and Safety, insurance underwriters, or apartment personnel during semester breaks).
Housing & Residential Life’s sanctions are official actions at the University. Failure to comply with sanctions that are imposed by the Housing & Residential Life conduct system, or with specific conditions related to the safety and security of any person or property while a case is pending may result in immediate removal from the residential community.
The following sanctions, or any combination of them, may be applied to any individual resident or group of residents, for violations of Housing & Residential Life’s Community Behavioral Standards.
This status is a statement to the resident that their status within the residential community is no longer in good standing. Further violations may result in a transfer to different building, contract termination, and/or indefinite trespass from one or all University residential and/or dining facilities. Reprimand is for a period of no less than one academic semester.
2. Housing Probation
Probation is an elevated disciplinary status within the residential community and communicates that the resident continues to no longer be in good standing within a broader context. A status of Probation may interfere with a resident’s eligibility for leadership opportunities within and outside of Housing & Residential Life. Further violations will result in deferred removal, contract termination, and/or indefinite trespass from one or all University residential and/or dining facilities. Probation is for a period of no less than one academic year.
3. Required Compliance
The resident must carry out an agreement or conditions for there to be no further disciplinary action on the matter. These conditions are often educational in nature.
4. Restriction of Privileges
The conduct officer or board can restrict the use of facilities within a residential community or immediate grounds. They can also restrict the resident’s use of personal facilities. For example, if the offense was a noise infraction (such as the stereo), the adjudicative body can restrict the hours at which the stereo may be played or if information desk policy is violated, equipment check out privileges can be revoked.
Confiscation of goods used or possessed in violation of HRL’s Community Behavioral Standards or University regulations.
6. Community Service
The conduct officer or board may require the resident to perform community service for the hall, or for a nonprofit organization/community agency outside of the hall community.
7. Educational Sanctions
The conduct officer or board may design sanctions that are specific to an individual case when it is determined that educational value may result and the interest of the University community is maintained. Examples of educational sanctions include, but are not limited to: reflective essays, research papers, workshops, programs, meetings with University faculty and staff, etc.
8. Restorative Justice Community Conferences
For students who take responsibility for their actions and want to make amends to their community, RJCCs bring community members and the student together to work to restore the harm created. The community and the student work together to find an appropriate resolution and build a respectful contract to repair any harm.
9. Deferred Removal
This status indicates that the resident’s status in University housing is now in jeopardy. Deferred Removal results in a decision by the RD/ARD in consultation with Coordinator of Student Conduct or a designee to reassign a resident’s living unit within housing to another residence hall assignment and usually prohibits the resident from returning to the residential area associated with the former assignment. Any additional violation will result in termination of the student’s housing contract. This status may be extended for a specific period of time, until the completion of a specific condition, or permanently.
This status indicates a resident is not eligible to live in or visit some or all of the residential and/or dining facilities. This restriction is enforced both by residential staff and University police. This status may be extended for a specific period of time, until the completion of a condition or indefinitely and may be limited to a specific facility or all facilities owned and operated by Housing & Residential Life.
11. Contract Termination
Notification that the student’s contract within Housing & Residential Life has been terminated. This status may be extended for a specific period of time, until the completion of a specific condition, or permanently. Residents terminated from University housing will be held financially responsible for 30% of the remainder of the room and meal plan contract. In addition, contract terminated students are trespassed from all University housing and placed on University Probation.
Accompanies any combination of the above-mentioned sanctions. A resident will be responsible for paying the cost for damages incurred.
Accompanies any combination of the above-mentioned sanctions. The student may be referred to Boynton Health Services or a University or community resource for additional intervention.
14. University Probation
Students whose behavior in the residence hall is egregious or who repeatedly violate our Community Behavioral Standards may be placed on University Probation by the Coordinator of Student Conduct or designee. The student’s file will be forwarded to the Office for Community Standards. This type of probation status impacts a student’s University status. Further violations of the Student Conduct Code may result in suspension or termination of studentship at the University.
The below listed actions are administrative decisions that are afforded to Housing & Residential Life as a function of each resident’s contract with University housing. As a result of these actions being contractual agreements, they are not subject to disciplinary appeal.
1. Non-Disciplinary Warning
In instances of less serious deviations from Housing & Residential Life's Community Behavioral Standards, a non-disciplinary warning is issued to inform the student of the policy at hand and formally warn about the consequences of continuing such behavior in violation of HRL's communtiy standards.
2. Sanction Review
Sanction Reviews are done monthly by conduct officers to evaluate a student’s completion of assigned sanctions. If a student has failed to complete the assigned sanctions by the due date, additional sanctions are assigned, which may include relocation or contract termination if deemed appropriate. Sanction Reviews cannot be appealed.
3. Reassignment (Administrative Move)
Housing & Residential Life Staff has the authority to reassign a student when deemed necessary. Housing & Residential Life reserves the right to reassign a student to a different room/apartment based on, but not limited to, change in room designation, safety and security concerns, or consolidation.
4. Interim Suspension
Notification to the student that their contract has been suspended until a decision can be made by a judicial authority such as the Coordinator of Student Conduct, the Assistant Director of Residential Life, or the Office for Community Standards.
Sexual misconduct means any non-consensual behavior of a sexual nature that is committed by force or intimidation, or that is otherwise unwelcome. Sexual misconduct includes the following behaviors: sexual assault, relationship violence, stalking, and sexual or gender-based harassment. Full definitions for the behaviors that qualify as sexual misconduct may be found here:
Questions About Disciplinary Procedures?
Residents who have questions about this material can contact a Residential Life staff member for clarification and/or further information.
For a more complete view of the operation of student discipline, this information should be read in conjunction with the Student Conduct Code. Copies are available from the Office for Community Standards.