Move-In Checklist

At the end of July, all students who have been guaranteed housing received an email with their housing assignment. This email included the student’s building and room assignment along with the name of their roommate(s) and a link to get their contact information.

Non-guaranteed and/or waitlist students will receive an update on their status by mid-August.

My Assignment

Note: You will need your UMN email and password to access My Assignment (directions for resetting your password are available on the Office of Information Technology website).

Requesting an Assignment Change

Our ability to make changes in assignments is extremely limited. Residents may submit a request for a change in their building, room, or roommate assignment. These requests must be submitted in advance, and many factors impact approvals. Review our webpage about Changes or Cancellations for more information about the process and timeline for these requests.

There will also be a period at the end of September when residents can submit Assignment Change Requests, but only a limited number of changes will be possible as available spaces are limited.

Important! Your move-in reservation will automatically be deleted if your room/building assignment is changed. You must make a new move-in reservation if your assignment is changed (even if your new assignment is in the same building).

Canceling your contract

Incoming new residents (first-year and new transfer students) wishing to cancel their housing contract can submit a release request. You must make this request before the Housing Cancellation Deadline if you wish to be refunded your Housing Guarantee payment. Review the Changes or Cancellations webpage for more information. First-year students can still submit a contract release request after the deadline has passed, but they will not be refunded their Guarantee Payment.

All other students should carefully review the Changes or Cancellations webpage for more information. 

Residential hall students wishing to change between the Silver, Gold, and Platinum meal plans can do so by going to housing.umn.edu/mealplanchange. The deadline to make these changes is Monday, August 12. Additional Dining Dollars can be added to a student's account online at any time, and these funds can be used to pay for students or guests.

Students assigned to a residence hall who do not make another selection will automatically be assigned to the Silver Meal plan (unlimited meals, $100 in Dining Dollars, no guest passes).

Students can go to the My Assignment webpage to review their current meal plan assignment.

Reminders:

• All students living in a residence hall are required to have a meal plan. Apartment and commuter students can elect (but are not required) to purchase a meal plan. For students assigned to an apartment, any meal plan selected during the application process is automatically removed and you will need to purchase an optional apartment meal plan if you are interested,
• All of the meal plans for residence hall students include unlimited meal swipes in the dining hall located in Middlebrook, 17th Ave, Sanford, Bailey, Pioneer, and Comstock.
• Additional Dining Dollars can be added at any time online. These funds can be used at any of the 20 retail restaurants operated on campus by M Food Co., including Starbucks, Panda Express, Subway, Erbert & Gerbert's, and more.
• The Gold and Platinum meal plans include a set number of guest meal passes to be used at the dining halls. Residents can use Dining Dollars to pay for their guests if they do not have guest passes.
• Students with a food allergy or those in need of dietary assistance are encouraged to reach out to M Food Co. as soon as possible. Amy Hommes, M Food Co. Registered Dietitian, is available to consult with students with food allergies, intolerances, diseases, and conditions who may need help while navigating the dining hall menus

Housing & Residential Life organizes a staggered move-in process to limit traffic both on the roads and in our hallways.

Information will be sent at the beginning of August regarding how to reserve a Move-In appointment. Please confirm your schedule before making a reservation. If you need to change your move-in time, please use the link in your confirmation email.

Are you part of a group that requires you to move in early (Marching Band, MCAE Kickoff, or certain student jobs)? Your group will provide information regarding your move-in. You will not need to reserve a Move-In Appointment.

Dates & Appointments

Reserve a Move-in Appointment

Do you need to arrive early?

Domestic Students

Due to space limitations, requests from domestic students to move in early are only approved for extenuating circumstances. When submitting a request, please explain the reason(s) that you need to move in early. We will review the request and determine if the need meets our requirements.

Students arriving early should expect to be placed in a temporary housing assignment, and requests should be submitted by August 16. 

Note: There are limited unassisted move-in appointments available on the afternoon and early evening of Sunday, August 25, but a nightly fee of $38 will apply. Use the Early Arrival Request form to apply.

Early Arrival Request

International Students (Students on an F, J, or similar visa)

New international students who arrive before they can move into their school-year assignment can reserve space in International Early Arrival Housing. This option is available to all incoming international students including students who will live off campus during the academic year.

Reservations must be made by August 16.

International Early Arrival Housing

Please note: You should carefully review all of the information sent regarding International Early Arrival Housing.

• Your check-in location will be determined based on 1) when you arrive and 2) where you will live during the academic year. This means you may be told to go to a different location than another international student.
• You may need to live in a temporary location before moving into your permanent assignment.
• New students are the only people who can live in International Early Arrival Housing. Students traveling with families must find other temporary housing.

We have web pages for each of our buildings along with the neighborhoods on campus.

Once you receive your housing assignment (see above), you can use these pages to learn more about your space including any special amenities that are in/around your building. You can also learn about the full-time and student-peer staff working in your building on our Community webpage.

Please note: We are unable to provide estimates or exact measurements for individual rooms as they vary. The average square footage is listed for each room type, and residents can access a floor plan on the My Assignment page.

Community Buildings

We strongly encourage incoming residents to contact their roommate(s) before arriving on campus. This contact information is available on the My Assignment webpage.

In addition to getting to know each other, you should talk about what you plan to bring to campus and when you will arrive. This means you can save money and space by avoiding unnecessary duplication.

The University does not provide insurance for your personal property.

You should check whether your family’s homeowner’s insurance can cover your items. If not, you may want to speak with your provider about purchasing renter’s insurance. It can be inexpensive, and many companies provide discounts for customers who have more than one type of insurance.

The front doors of our residence halls/apartments are locked 24 hours a day, so all residents must tap their U Card to enter the building.

You should pick up your U Card either during orientation or at the U Card Office before moving in. Please bring your U Card with you when you check-in. 

U Card Information for Students

Reminder: Do not allow others to enter the building behind you without tapping their U Card unless they are your guest. Strangers following residents into our buildings is one of the primary ways unauthorized individuals gain access to our residence halls/apartments!

We know it may feel rude or awkward to ask someone to tap their U Card, but doing this is part of the responsibility we all share in keeping our building and community safe.

The turnstile access at Pioneer Hall provides an additional measure to ensure only one person enters the building with each U Card tap. Those with access to Pioneer will be able to tap their U Card to escort guest(s) through the turnstile.

Part-time Jobs

Housing & Residential Life and M Food Co. are currently hiring students for a variety of part-time jobs.

Working in the same building where you live will save you time and give you the opportunity to meet your neighbors. Additionally, we offer flexible schedules since we know you are a student first.

Bonus: Students who are hired to work for Housing & Residential Life can move in early if they assist with move-in! Ask for more information about this when you interview.

Find a Job

Housing & Residential Life JobsM Food Co. Student Jobs

 Volunteer Opportunities

We are seeking volunteers for the following positions. These roles are a great way to learn new skills, meet new people, and make a difference in your community.

1. Health Advocate 
   Note: Health Advocates are required to attend a class every Tuesday from 2:30-4:25 p.m. during the fall and spring semesters, so interested individuals will need to have that time available in their schedule.
2. Sustainability Advocate

Space is going to be limited in your room/apartment. Because of this, we encourage residents to only bring essentials when first moving in. You can then assess what you need after knowing how much space you have.

If you are arriving at a residence hall on August 26 and 27, we will have volunteers to help unload your vehicle. You should consider this when packing your belongings.

Packing tips

• Pack your belongings in luggage, boxes, or closeable bags. This will make it easier for you to avoid losing or breaking loose/individual items.
• When feasible, remove items from their individual boxes. Our dumpsters fill quickly on move-in day so we appreciate your assistance with eliminating large boxes. 

We start accepting packages for incoming residents on Friday, August 23. Mailing items to yourself is a useful option for reducing how much you need to bring in on move-in day.

Tip: When mailing items, the address should be formatted as follows:

Student's Name
Building's street address, room number
Building's city, state, ZIP code

More information about mail delivery is available on our Current Residents webpage.

Current Residents

Driving directions are available on our website along with information about the designated unloading zone for each building.

QR codes for free parking will be sent to incoming students before move-in. This code will vary by building/day, so the front desk will also have a copy of the appropriate QR code.

Note: We encourage incoming residents and helper(s) to research if there are any construction projects that could delay your arrival.

MnDOT Traffic Map

To ensure they are available for other residents, please return your moving carts as soon as possible.

We only have a limited number of carts available. Please unload all of the contents at one time. You or your helper(s) should then return your carts to the front before arranging your room.

Thank you for helping other incoming residents have a smooth and enjoyable move-in. 

When first arriving in your room, you should submit a Room Condition Report (RCR). This will help ensure you are not charged for pre-existing damage when you move out.

Immediately after you check-in, you will receive a message to your UMN email with a link to complete a Room Condition Report (RCR). We encourage residents to complete this form before unpacking so you will have an unobstructed view of the room.

You can access this form either on a computer or a smartphone, and it can be completed by you or one of your helpers.

Submit your Room Condition Report (RCR)

Note: This link is only provided above in case a resident deletes or cannot find the email. Do not submit this form until after you check-in.

Many residents choose to loft or bunk the bed(s) in their room to create more floor and storage space.

We encourage residents to do this themselves (we have easy-to-follow directions, and mallets can be checked-out from the Information Desk). Alternatively, if you are unable or do not want to do it yourself, you can submit a Fix It request for help after you arrive.

Submit a Fix It Request

Please note: Due to space limitations, the bed arrangement in some of our rooms cannot be changed. A list of these rooms is available in the “Exceptions” section of the Lofting & Beds webpage. Incoming residents should review this list after receiving their housing assignments.

All residents have access to both Gigabit Ethernet (wired) and WiFi (wireless) in their rooms. 

To take full advantage of high-speed internet, we encourage residents to use the Ethernet connection. Directions for how to get connected are available on our Internet webpage.

Housing Internet

Have a computer-related problem?

Submit a Connect It ticket when you need help.

Submit a Connect It Request

All residents have access to UMN-TV from the day they move in. With it, you can watch through streaming, cable or computer apps.

Go to our UMN-TV webpage for directions on how to access UMN-TV through streaming, cable, or computer apps. Need assistance? Submit a Connect It ticket.

UMN-TV UMN-TV Channel Guide

You must register your devices with the University before they will connect to WiFi.

You can use our WiFi to use wireless devices like a Roku or PlayStation, but you need to register your device with the University first. Directions are available in the Connecting Devices section of our Internet webpage.

Tip: Some smart/IoT devices designed for home use will not work on the UMN’s WiFi due to the size and design of our network. We encourage residents to wait on buying these items until after arriving so they can easily be returned. Additional information is in the Connecting Devices section of our Internet webpage.

Connecting Devices

Your room is your new home, so you are encouraged to decorate and make it your own. 

Caution! It is important that you are careful when hanging/attaching any items to the walls or other surfaces. You may be charged for any damage that is left when you move out.

In particular, do not use the adhesive that comes on the back of LED light strips. These strips significantly damage walls when the lights are taken down (for more information, review the Warning in the “Other” section of our What to Bring webpage).

Review the Community Behavioral Standards

You should also review the Community Behavioral Standards for other information about prohibited decorations, including:

• Weapons and drug paraphernalia are prohibited in all buildings, and alcoholic beverages (including empty containers) are not permitted in the residence halls. As such, none of these items should be used as decoration.
• No more than 30 percent of your unit’s front door can be covered, and no flammable materials should be placed on your room door or the adjacent walls.
• Residents cannot hang wreaths or other protruding items on the outside door of their room or apartment door.
• Floor mats cannot be placed in the hallway outside your room/apartment.
• Open flame items such as candles and incense are not permitted.

Community Behavioral Standards

All residents are responsible for properly disposing of their trash and recycling. Residents should break down/ flatten cardboard boxes before disposal, and all trash bags should be securely closed.

If you are not sure where to take your trash or recycling, please ask your Community Advisor or another staff member.

Tip: Instead of recycling big boxes, flatten and save boxes so you will have them when you move out.

Now that you've arrived, you can assess your space and decide what you want to buy. There is a mini-Target in the University Avenue neighborhood that is popular with students, and the Quarry, Rosedale Shopping Center, and HarMar Mall (along with the Mall of America) are all short bus/car trips away.

Another Option: The ReUse Program

The University's ReUse Program is a great option for buying futons, furniture, and refrigerators at an affordable price. When students move out in the spring, they are encouraged to donate things they no longer need to the ReUse program, and it is also the place University departments send items they no longer want.

Donated items are available at the University's ReUse Program Warehouse.

Bonus Tip: We recommend following the ReUse Program on Facebook as they regularly post new items that are available for sale. Items are sold on a first-come-first-served basis.

The ReUse program also holds a popular bike sale twice a year where they sell refurbished bikes that have been abandoned on campus. It is a great chance to buy an inexpensive bike. Watch their Facebook page for more information.

Welcome Week is a week-long event that is required for first-year students and strongly recommended for new transfer students. Students arriving on our recommended dates will arrive in time for Welcome Week.

Welcome Week